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DescriptionGeneral SummaryPrimary provides administrative and secretarial support to the daily operations of the department. Secondarily provides backup support to Production Control Clerk.
Essential Duties And Responsibilities
Provide reception services and greet visitors
Assist Project Manager with administrative support
Maintain employee records and upload documentation into UltiPro
Maintain safety files with electronic tracking of training and certifications
Upload licenses and certifications on site and electronically
Take meeting minutes and transcribe for distribution as required
Prepare and provide required reports to the government in accordance with Statement of Work deliverables
Update unions with monthly changes, additions, and performances
Process invoices through Company’s accounts payable system
Assist vendors with questions regarding information on invoices, documents & payments
Schedule interviews and provide management with necessary paperwork
Process backgrounds checks and pre-employment, and post-accident drug screens
In-process new employees and verify identification documents for I-9’s in UltiPro
Assist new hires with Onboarding process
Prepare termination paperwork for Project Manager review and update UltiPro
Track employee performance (reprimands, written warnings, counseling, note to file)
Perform data entry in UltiPro, DMLSS, Computerized Maintenance Management Software (CMMS) and other Company or government provided software, as needed
Order office supplies in SmartsPro and distribute to departments
Perform scanning and copying of documents, sort and deliver mail
Schedule and coordinate annual medical testing
Assist Production Control Clerk, when required, with receiving, processing, and dispatching Help Desk work orders, including entering information in CMMS
Experience using telephones, fax machines, copy machines, scanners and printers
Licenses and CertificationRequired
High School Diploma or Higher Education
Valid Driver’s License
Work EnvironmentEmployee is regularly required to sit; use hands to handle or feel and communicate effectively. Frequently required to reach with hands and arms and occasionally is required to stand; walk and stoop, kneel, crouch, or crawl. Employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Must be able to pass background check and obtain NALAC Security Clearance.
This job description is subject to change by the employer as the needs of the employer and requirements of the job change.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Facilities Services
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Address: 747 Lubowitz Run, Sidmouth, HI 90646-5543
Phone: +99513241752844
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